All That We Follow To Maintain Compliance

Update your Records or be Fined by the State

**Failure to screen and re-screen employees including contract staff is a violation of state law and subject to a fine of $500 per person.**

All employees are required by law to be screened and re-screened every 5 through your governing agency. Because of the livescan screening law change to level 2 back in August of 2010, there was a phase in period. The phase in period ended in July 2015!

AHCA and other government agencies are on a hunt to audit employers with out of date records. Usually the holiday time is a little slower and you don't want to be like a few of our customers who have called us too late and have had to pay steep fees to get their employees in compliance. Remember, when you hire or rehire employees that used to work for you, make sure to re-screen them if there was a lapse in employment greater than 90 days. 

If you should have any questions or want to know what the state is looking for please use us as resource!!

EMPLOYMENT SCREENING SERVICES

Description of Searches

Social Security Number Search (SSN) When hiring an employee or screening a volunteer, an important step is to begin to verify the individual's identity by conducting a Social Security Number (SSN) Search. This search provides information on an applicant’s name, past addresses and movement patterns based on the SSN provided to us (NOTE: information from the Social Security Administration is not used in this report). In addition to returning information on a SSN, this search provides a report with the following: Full name and/or alternate names used by an applicant, dates at listed addresses, age/date of birth, and available phone information. This is an investigative starting point that provides a more complete background search when combined with additional screening services. Turnaround Time: Instant

SSN Match DirectTM Processes the Form SSA-89 to retrieve 100% accurate results on Social Security Numbers. SSN Match DirectTM is the only way to receive data directly from the SSA. Features include:

• Provides “Match”, “No Match”, or “Deceased” result
• Requires consent Form SSA-89
• US Patriot Act compliant
• Fulfills FACTA Red Flag Rule requirement Turnaround time: 24 hours

County Criminal Search
Based on the candidate’s address history, the County Criminal Search is considered the most accurate and comprehensive criminal background search. EZFingerPrints utilizes a team of researchers to access criminal records directly from the courthouses in the county (ies) you are requesting. We utilize public access terminals or "hand pulled" criminal searches to directly examine county criminal felony and/or misdemeanor court records, rather than using an aggregated criminal database. Multiple counties may be selected per applicant and the counties may be found by county name, city, zip code or use our convenient Auto Search button. It is recommended searching the county of residence and/or prior counties of residence, employment or education. Turnaround Time: Average 1-3 days.

State Criminal Search Repository
Administrative Office of the Court (AOC) Report Accesses the statewide criminal repository, if available, in a given state. Statewide Criminal Searches provide access to public criminal records from the applicable state. Search results may include felony, misdemeanor, and/or traffic-case information. The type of data and number of years of information will vary state to state. It is important to know that not every county may report to the state level, leaving voids. This report should not be the sole source of criminal information. Turnaround Time: Repository: Varies by state, average 1-3 days.

Civil Records Search
These relate to non-criminal lawsuits by or against a person or company. County Civil courts are searching Upper courts and are based on the dollar amount of the action. The dollar amounts will vary by state and/or county. Civil search of court records for, but not limited to: Wrongful terminations, litigated workers’ compensation suits, personal injury suits, product-liability suits, sexual harassment, fraud, embezzlement, judgments for nonpayment of goods, and litigation related to divorce, marriage, and child custody and other civil actions. Federal Civil actions relate to Federal statutes and would include EEOC, EPA, Treasury or SEC fraud, Civil Rights, etc. Turnaround Time: 1-3 days.

Federal Criminal Search
Reports the records of crimes committed against Federal criminal laws. This information is not included on a county or statewide record, (i.e. bank robbery, interstate theft, kidnapping, etc.). This report is especially relevant for screening management and executive candidates for white-collar crimes. Turnaround Time: 1-3 days.

ProScan Multi-Jurisdiction Database Search
An extensive report that includes an instant multi-state search of criminal records. This search accesses over 400 databases and 200 million files containing criminal records from participating:

• State Repositories and Archives
• County Court Houses
• Administrative Office of the Court Records
• Sex-Offender Registries
• Department of Corrections (DOC) Files
• Traffic violations and infractions involving warrants

Per the FCRA, when using reports for employment permissible purposes, this search is only used as a locator search to provide locations of possible records and not the actual case information (must be verified).This report should not be the sole source of criminal information. Turnaround Time: Instant.

ProScan Plus Combines multiple, powerful reports into one unique search. An extensive report that includes an instant multi-state search of criminal records. This search accesses over 400 databases and 200 million files containing criminal records from participating:

• State Repositories and Archives
• County Court Houses
• Administrative Office of the Court Records
• Sex-Offender Registries
• Department of Corrections (DOC) Files
• Traffic violations and infractions involving warrants

ProScan Plus uncovers names, addresses and dates of birth as well as known aliases including maiden names as revealed by our SSN Search. All discovered name variations are then automatically searched through our high speed, multi-jurisdictional data repository, including sex offender screening & terrorist list. Per the FCRA, when using reports for employment permissible purposes, this search is only used as a locator search to provide locations of possible records and not the actual case information (must be verified). This report should not be the sole source of criminal information. Turnaround Time: Instant.

SentinelTM Security Report
This service helps you meet federal Office of Foreign Assets Control (OFAC) identification requirements and helps impede terrorists by identifying individuals linked to terrorism or classified on government watch lists, improving compliance with the Patriot Act. An extensive report that includes information from the following data sources: Office of Foreign Assets Control (OFAC) of the U.S. Department of the Treasury Specially Designated Nationals (SDN) and Blocked Persons, OFAC Sanctioned Countries including Major Cities and Ports, Non-Cooperative Countries and Territories, Department of State Trade Control (DTC) Debarred Parties, U.S. Bureau of Industry & Security (formerly BXA), Unverified Entities List, Denied Entities List, Denied Persons List, FBI Most Wanted Terrorists and Seeking Information, FBI Top Ten Most Wanted, INTERPOL Most Wanted List, Bank of England Sanctions List, Office of the Superintendent of Financial Institutions Canada (OSFI) - Canadian Sanctions List, United Nations Consolidated Sanctions List, Politically Exposed Persons List, European Union Terrorism List, and World Bank Ineligible Firms. Turnaround Time: Instant.

OIG-GSA National Level Search of the Department of the Health and Human Services Office of Inspector General's (OIG) database for any individual or entity that has committed any type of fraud against Medicare, Medicaid, or any other Federally-funded healthcare program. Also includes General Services Administration (GSA) search by name of firms or individuals that have been suspended, debarred, placed on probation, received letters of reprimand, license terminations or otherwise excluded from Federal Procurement and Non- procurement Programs. Also includes search of disciplinary actions taken by Federal agencies as well as those taken by over 700 licensing and certification agencies in all 50 states. Check histories of individuals and entities for adverse actions and for sanctions and exclusions from Federal healthcare programs. Includes OIG, GSA, Food and Drug Administration (FDA), Drug Enforcement Agency (DEA), TriCare and OFAC, also referred to as the Terrorism Sanction Watch List. Meets the Federal Governments' requirements as outlined in the OIG Compliance Program. Turnaround Time: 1 day.

National Sex Offender Registry
The national sex offender registry search is critical for professionals and volunteers who will interact with youth or work in childcare, education, healthcare and human services environments. The search includes sex offender registration records from all 50 states plus the District of Columbia, Guam & Puerto Rico. Please note that the types of crimes that require registration vary by state. Therefore, not all individuals convicted of a sex crime in one state may be included in another state’s registry. Turnaround Time: Average 1-2 days.

Nurse Aide Abuse Registry
Checks state registries to confirm that credentials for nursing assistants, Certified Nursing Assistants (CNAs), and other health care workers are posted. These registries will also often contain records of individuals who have had a finding of abuse, neglect, or misappropriation against them. Additional information may exist, but vary by state. This check is available for all 50 states. Turnaround time: 1-2 days.

Prior Employer Verification
Direct verification of claimed previous employment. Verify dates of service, job title, job duties, performance, attendance, reason for leaving, rehire status and general comments. Turnaround Time: 1-3 days.

Education Verification
Direct verification of applicant’s educational records including dates attended and degree, certificate or diploma received at the provided educational institution. High School or GED Turnaround Time: 1-3 weeks Secondary Turnaround Time: 1-3 days.

Reference Check and Verification Relevant inquiries of personal or professional references, provided by the applicant, to obtain an assessment of your candidate. Turnaround Time: 1-3 days.

Professional License/Certification Verification Professional licensing searches research information on individuals who need state licenses or certifications to engage in a professional activity, including medical professionals, attorneys, CPAs and educators. (Licensed professions may vary by state.) Reports may include such information as the name and address of the licensee; the licensing agency; license type, number, and class; license classification (business or personal); status of license; issue and expiration dates; restrictions and any adverse or disciplinary action. Turnaround Time: 1 day.

Workers’ Compensation Claims History of Workers’ Compensation claims.
Each state limits the data they report. This report can only be generated after a “conditional job offer” has been made. Turnaround Time: Varies by state, 1 day to 4 weeks.

Motor Vehicle Report (MVR)
Driving record, including offenses and citations, provided by the specified state in which the applicant holds a valid license. The data reported and number of years included will vary slightly by state. Companies should order driving history reports for all employees who drive company or personal vehicles for business. Turnaround Time: Varies state to state; majority are instant.

Pre-Employment Screening Program (PSP)
EZFingerPrints is an approved Industry Service Provider for the U.S. Department of Transportation Federal Motor Carrier Safety Administration (FMCSA) Pre-Employment Screening Program (PSP). PSP helps motor carriers make more informed hiring decisions by providing electronic access to a driver’s crash and inspection history from the FMCSA Motor Carrier Management Information System (MCMIS). PSP records are available for commercial drivers and persons conducting pre- employment screening services for the motor carrier industry. PSP contains the most recent 5 years of crash data and the most recent 3 years of roadside inspection data from the FMCSA MCMIS system for an individual driver. The record displays a snapshot in time, based on the most recent MCMIS data load to the PSP system. Turnaround Time: Instant.

Employment Credit Reports
The employment credit report search illustrates patterns in your candidates’ financial behavior. Employment credit report information is gathered from a major credit bureau, providing information regarding trade accounts, payment history, collections and public records. Turnaround Time: 1 day.

ADDITIONAL SERVICES

Social Media Screening
FCRA compliant background screening service that enables employers to navigate the complicated legal landscape of social media with clear, consistent, and insightful results. Using a combination of automated and manual review processes, these reports ignore information that is not legally allowable in the hiring process, such as the “protected class” characteristics defined by federal anti- discrimination law (race, religion, national origin, age, sex, familial status, sexual orientation, disability status, and other qualities that are not allowed to be used as decision points). Therefore, job candidates are protected from discrimination based on these characteristics and, in turn, employers are protected from allegations of discrimination. The Executive report is a detailed report that contains all information that is found online on the candidate. This report accounts for non-user generated content such as media hits in addition to the already included pre-defined employer criteria. With the report employers receive a 360-degree view of their candidate’s online profile. Turnaround Time: 1-3 days.

E-Verify and Form I-9 Management
Incomplete records and lack of compliance can cost your company hefty fines and penalties. Automated processing reduces your risk. E-Verify is a system created by the government to verify the Social Security Number, Employee Address and supporting documents are for the correct person. The system is designed to notify employers if there is some discrepancy or issue that might cause the employer to hire an illegal immigrant. The Immigration Reform and Control Act (IRCA) require employers to hire only persons who may legally work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Form I-9.

Background Screens Made the EZ Way

EZFingerPrints Expands its Screening Options

Whether you are an employer seeking information for a critical hiring or promotion decisions, a non-profit organization utilizing volunteers, or a landlord seeking tenant screening, EZFingerPrints is the right solution. Since 2010, EZFingerPrints has utilized the latest in technology coupled with outstanding customer service to gather the employee background screening information you need to evaluate your applicants quickly, accurately and concisely.

1. Fingerprinting Services
2. Drug Testing
3. Background Screening

Conducting background checks appears to be paying off for most businesses. A recent employment screening study revealed that 86 percent of employers have found applicants who lied or misrepresented themselves on their résumé or application. In addition, 56 percent of the businesses surveyed said that employment screening leads to better hires.

Our most popular package is for our Professional Service businesses. 

When hiring on a new team member in a professional services you should not only look into the applicant’s character, but have facts to back it up. EZFingerPrints can tailor a package to best meet those needs. We recommend the following screens:

• Address and Social Security Number Trace
• County Criminal Searches
• Nationwide Criminal Database & Sex Offender Registry Search
• Pre-Employment Drug Test
• Motor Vehicle Check

Additional Suggested Items

• Federal Criminal Search
• Education, Employment, & Professional License Verifications